Agenda, decisions and minutes

Cabinet
Wednesday 29 March 2017 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Joanne Moore 01452 324196 

Items
No. Item

1.

Apologies

To note any apologies for absence.

Minutes:

There were no apologies at the meeting.

 

During the meeting, Leader of the Council, Cllr Mark Hawthorne, announced that this would be last meeting for Cllr Paul McLain, Cabinet Member: Children and Young People and Strategic Commissioning. (Cllr McLain had chosen not to stand for re-election in the forthcoming election in May 2017).

 

On behalf of the cabinet, members and officers, Cllr Hawthorne thanked Cllr McLain for his hard work and commitment during his time at Gloucestershire County Council. Cabinet colleagues and officers wished Cllr McLain well for the future.

 

2.

Minutes pdf icon PDF 206 KB

To confirm the minutes of the meeting held on 1 February 2017 (minutes attached).

Minutes:

The minutes of the meeting held on 1 February 2017 were agreed and signed as an accurate record of that meeting.

3.

Declarations of Interest

Cabinet members are invited to declare any pecuniary or personal interests relating to specific matters on the agenda.

 

Please see note (a) at the end of the agenda

 

Minutes:

No declarations of interest were made at the meeting.

4.

Questions at Cabinet Meetings pdf icon PDF 60 KB

Up to 30 minutes is allowed for this item.

 

Written questions

 

To answer any written questions from a County Councillor, (or any person living or working in the county, or is affected by the work of the County Council), about any matter which relates to any item on the agenda for this meeting.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 23 March 2017.

 

Oral questions

 

To answer any oral questions from members of the public. An oral question may be asked by a member of the public about any item on the agenda for this meeting, provided notice of the question is given by the questioner to the Chief Executive’s representative, at least 30 minutes prior to the start of the meeting.

 

Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting. Questions received and proposed responses do not accompany this agenda but will be circulated prior to the meeting.

 

Minutes:

Public Questions

 

No public questions were submitted for consideration.

 

Member Questions

 

Two member questions had been submitted in advance of the meeting.

 

Please refer to the following link to view the responses to the questions

 

http://glostext.gloucestershire.gov.uk/documents/s36564/Cabinet%20Questions%20and%20Answers%20-%2029%20March%202017.pdf

 

If you are unable to view the questions at the link above, please go to the link below and select ‘Cabinet Questions and Responses’.

 

http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8407&Ver=4

 

The following supplementary questions were asked at the meeting.

 

Question 1: Cllr Paul Hodgkinson

 

Agenda Item 9: Strategic Performance Monitoring Report 2016/17 – Quarter 3 (Page 91 - Road Safety)

 

I agree with the cabinet member, the reduction in the number of casualties on the county’s roads is good news. This is not the issue. The issue I refer to is that, according to recent figures, the council has repeatedly missed performance targets for the number of people seriously injured or killed on Gloucestershire’s roads, including the number of older people. Targets were missed in March 2014; March 2015; July 2016; and more recently, against a target of 25, 48 injuries/deaths have been reported in recent months. This is a worry.

 

What does this administration plan to do to reverse this trend?

 

Response by: Cllr Nigel Moor

 

This is a national concern. I intend to share evidence taken from the online ‘Police Crash Report’ on the number of injuries and how injuries are reported, when the information is made available. It is anticipated more information will also be provided by the Department of Transport later in the year.

 

The Chief Fire Officer and I share your concern. This is demonstrated by the Road Safety Partnership’s commitment to addressing public concern about the issue and in the proposal to bring an early report to the new council, post the county elections in May.

 

 

Question 2: Cllr Paul Hodgkinson

 

Agenda Item 9: Strategic Performance Monitoring Report 2016/17 – Quarter 3 (Page 91 - Road Safety)

 

I welcome the proposal of bringing an early report to the new council and wondered how the Cabinet Member might feel about a suggestion proposing the creation of a ‘Road Safety Champion’?. With a focal point of reducing the number of injuries and deaths on Gloucestershire roads, and ultimately, in saving lives, my suggestion would be to appoint a member of the new council as a road safety ‘Member Champion’. 

 

Response by: Cllr Nigel Moor

 

I never close my mind to suggestions. I’m not sure, however, if the creation of a Road Safety Member Champion is the way to go. Despite the Police and Crime Commissioner’s intention to withdraw funding from the Road Safety Partnership, the Chief Fire Officer and I continue to look at options for the future. This council continues to demonstrate a commitment to road safety. 

5.

Skills Funding Agency Agreement 2017-2018 pdf icon PDF 111 KB

To seek approval to enter into a funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for the 2017-2018 academic year and to engage in a commissioning process for the delivery of adult learning.

Additional documents:

Decision:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought approval to enter a funding agreement with the Skills Funding Agency.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to -

 

Authorise the Commissioning Director, Children and Families:

 

1)    In consultation with the Cabinet Member: Children & Young People and Strategic Commissioning, to enter into a funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for 2017-2018 academic year;

 

2)    Conduct a legally compliant competitive tender process for the delivery of adult learning programmes, and

 

3)    Upon conclusion of the competitive tender process, and in consultation with the Cabinet Member - Children & Young People and Strategic Commissioning, to enter into contract(s) with the preferred providers evaluated as offering the Council best value for money for delivery of the adult learning, or, in the event that the preferred provider(s) for the contract(s) are either unable or unwilling to enter into those contract (s), to enter into such contract(s) with the next willing highest placed suitably qualified provider.

 

Minutes:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought cabinet approval to enter a funding agreement with the Skills Funding Agency.

 

Cllr McLain informed members that, in each academic year, Gloucestershire County Council received funding for Adult Education from the Skills Funding Agency. Yet to be confirmed, the Skills Funding Agency had proposed funding anticipated at £2.7 million for the 2017/18 academic year.

 

The 3 areas of provision stipulated within the 2017/18 agreement included; Community Learning, (aimed at adults with low skills levels and economically disadvantaged learners); Adult Skills; and Apprenticeships.  

 

Outlining some of the benefits that had been delivered as part of the funding agreement in previous years, Cllr McLain advised members that the Adult Education Service intended to consult with current and potential providers about the proposed curriculum for 2017/18 and associated funding.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to -

 

Authorise the Commissioning Director, Children and Families:

 

1)    In consultation with the Cabinet Member: Children & Young People and Strategic Commissioning, to enter into a funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for 2017-2018 academic year;

 

2)    Conduct a legally compliant competitive tender process for the delivery of adult learning programmes, and

 

3)    Upon conclusion of the competitive tender process, and in consultation with the Cabinet Member - Children & Young People and Strategic Commissioning, to enter into contract(s) with the preferred providers evaluated as offering the Council best value for money for delivery of the adult learning, or, in the event that the preferred provider(s) for the contract(s) are either unable or unwilling to enter into those contract (s), to enter into such contract(s) with the next willing highest placed suitably qualified provider.

6.

Adoption West - Agreement to become part of a Regional Adoption Agency (RAA) pdf icon PDF 317 KB

To seek approval for Gloucestershire County Council to join Adoption West; the proposed new Regional Adoption Agency (RAA) made up of the Gloucestershire, Bath & North East Somerset, Bristol, North Somerset, South Gloucestershire, and Wiltshire Councils.

 

The Cabinet Member to seek approval to authorise nominated officers the authority to complete the work required to bring the Adoption West RAA into place by the start of the next financial year.

Additional documents:

Decision:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought approval to join ‘Adoption West’ the proposed new Regional Adoption Agency made up of the following councils; Gloucestershire, Bath and North Somerset, Bristol, North Somerset, South Gloucestershire and Wiltshire.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to –

 

1)    Agree to the establishment of the Adoption West Regional Adoption Agency, a joint venture Council Company Limited by Guarantee in accordance with Option 2 of the published decision report;

 

2)    Delegate to the Commissioning Director, Children and Families, in consultation with the Lead Cabinet Member for Children and Families and Strategic Commissioning, the Director for Strategic Finance, and the Head of Legal Services, authority to finalise and complete the Member’s Agreement, (including the Constitution), any necessary business and or financial plans and any other necessary documentation, and to take all necessary steps to create the Adoption West Regional Adoption Agency by April 2018;

 

Upon the establishment of the agency:

 

3)    Award to the Adoption West Regional Adoption Agency a 2 year contract for the delivery of the adoption services with an estimated value of £726.4k; with the option to extend for a further year;

 

4)    Nominate the Commissioning Director, Children and Families, to be a member of the Board of Directors for the Adoption West Regional Adoption Agency.

Minutes:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought approval to join ‘Adoption West’ the proposed new Regional Adoption Agency involving Gloucestershire, Bath and North Somerset, Bristol, North Somerset, South Gloucestershire and Wiltshire Councils.

 

Cllr McLain recalled that, in July 2016, Cabinet had agreed to progress proposals for the County Council to join Adoption West and for more formal consultation to take place, including consideration of the proposals by the Children and Families Overview and Scrutiny Committee.

 

Drawing member’s attention to the proposed governance arrangements for ‘Adoption West’, (Appendix 2 of the report), Cllr McLain commended the adoption work being in the county and informed members that Gloucestershire was one of 3 main hubs with responsibility for specific practice and excellence, as referred to by the organisational structure at Appendix 3 of the report.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to –

 

1)    Agree to the establishment of the Adoption West Regional Adoption Agency, a joint venture Council Company Limited by Guarantee in accordance with Option 2 of the published decision report;

 

2)    Delegate to the Commissioning Director, Children and Families, in consultation with the Lead Cabinet Member for Children and Families and Strategic Commissioning, the Director for Strategic Finance, and the Head of Legal Services, authority to finalise and complete the Member’s Agreement, (including the Constitution), any necessary business and or financial plans and any other necessary documentation, and to take all necessary steps to create the Adoption West Regional Adoption Agency by April 2018;

 

Upon the establishment of the agency:

 

3)    Award to the Adoption West Regional Adoption Agency a 2 year contract for the delivery of the adoption services with an estimated value of £726.4k; with the option to extend for a further year;

 

4)    Nominate the Commissioning Director, Children and Families, to be a member of the Board of Directors for the Adoption West Regional Adoption Agency.

7.

Stroudwater Navigation and Thames and Severn Canal Restoration pdf icon PDF 492 KB

Cabinet to consider the allocation of funding through the Local Transport Capital Settlement in support of Stroud District Council’s project to link the restored section of the Stroud Water Canal to the National Canal Network. The decision is subject to a successful Heritage Lottery Fund bid.

 

Cabinet to confirm the arrangements for Gloucestershire County Council’s continued representation on the Stroud Valley Canal Company (SVCC) Board.

 

Additional documents:

Decision:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought approval to allocate funding to support Stroud District Council’s proposed Heritage Lottery bid to link the restored section of the Stroud Water Canal to the National Canal Network.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED that,  

 

1)    Subject to a successful Heritage Lottery Fund (HLF) bid, to authorise the Commissioning Director, Communities & Infrastructure to provide an allocation through the Local Transport Capital Settlement of £700,000 over four years from 2019/20 (£175,000 per year); and,

 

2)    In consultation with the Lead Cabinet member for Fire, Planning and Infrastructure, confirm arrangements for Gloucestershire County Councils continued representation on the Stroud Valley Canal Company (SVCC) Board.

 

 

 

 

Minutes:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought cabinet approval to allocate funding through the Local Transport Capital Settlement to support Stroud District Council’s proposed Heritage Lottery bid to link the restored section of the Stroud Water Canal to the National Canal network. Cllr Moor also sought to confirm the arrangements for the council’s continued representation on the Stroud Valley Canal Company Board.

 

Subject to the successful outcome of the lottery bid, the council to allocate £700,000 over four years towards the project, (£175,000 per year from 2019/20).

 

Cllr Moor informed members work was ongoing to secure funding to alleviate the risk of rising liabilities but that officers believed potential risks were minimal and manageable. Cllr Moor reported that there would be no Due Regard Statement for this decision, but that the scheme formed part of the Council’s adopted Local Transport Plan and included an analysis of data of user needs. 

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED that, 

 

1)    Subject to a successful Heritage Lottery Fund (HLF) bid, to authorise the Commissioning Director, Communities & Infrastructure to provide an allocation through the Local Transport Capital Settlement of £700,000 over four years from 2019/20 (£175,000 per year); and,

 

2)    In consultation with the Lead Cabinet member for Fire, Planning and Infrastructure, confirm arrangements for Gloucestershire County Councils continued representation on the Stroud Valley Canal Company (SVCC) Board.

 

 

 

 

8.

Financial Monitoring Report 2016/17 pdf icon PDF 158 KB

To receive an update on the year-end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

Decision:

Cllr Ray Theodoulou, Cabinet Member: Finance and Change, gave an updateon the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: 

 

  1. Note the forecast;

 

a)    Revenue year end position, as at the end of January for the 2016/17 financial year, of a £1.16 million under-spend.

 

b)    Capital year end position for 2016/17 of a £6.64 million under-spend against the re-profiled budget and the changes to the 2016/17 re-profiled budgets detailed in section B.

 

  1. Approve the following changes to the capital programme:

 

Children and Families

 

a)    Increase of £0.30 million in the Schools capital budget, funded by a contribution from the School Catering Revenue budget, to fund future kitchen upgrades.

 

b)    Transfer of £0.66 million from the unallocated Basic Need Grant to the Schools Basic Need budget in 2017/18 to support funding of new classrooms.

 

c)    A new scheme for Dinglewell Junior School funded by the transfer of £0.75 million from the unallocated Basic Need Grant 2017/18.

 

Communities and Infrastructure

 

d)    Increase of £0.14 million in the Highways capital budget, funded from additional £0.06 million of developer and other external contributions to help fund a variety of highway schemes and a revenue contribution of £0.08 million from parking to fund Bus Cameras.

 

e)    Increase the Flood Alleviation capital budget by £0.114 million for the Hucclecote Flood Alleviation Scheme funded from a revenue contribution from the Flood Alleviation revenue budget.

 

f)     Increase the Highways capital budget by £2.23 million, for the A40 Over roundabout scheme funded from LEP approved grant.

 

g)    Increase the Fire and Rescue capital budget by £0.02 million funded by a revenue contribution from Highways for boundary improvements at fire stations.

 

Business Support

 

h)    Increase the Property capital budget by £0.39 million to support work to Shire Hall and the Rural Estates and the Archives capital budget by £0.03 million, funded from a revenue contribution from the Property maintenance revenue budget.

 

i)     Increase the Customer ICT capital budget by £0.012 million for a new Information Asset Register database funded by the Executive Support revenue budgets, and

 

  1. Approve the following transfers to reserves:

 

a)    £0.02 million to the Election Reserve from an underspend in Democratic Services towards the additional work required to support the election in May 2017.

 

b)    £0.44 million to the Transformation Reserve from an underspend in Business Support Services  to fund digital business improvement including the continuation of the customer digital programme, which will improve customer experience and generate back office efficiencies.

 

 

Minutes:

Cllr Ray Theodoulou, Cabinet Member: Finance and Change, gave an updateon the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

 

Cllr Theodoulou stated that the current position had not changed significantly since last reported at the cabinet meeting in February. Outlining some of the key changes to the capital programme, Cllr Theodoulou proposed a transfer of £0.02 million to the Election Reserve to support the additional work associated with running the county council election in May 2017; and a transfer of £0.44 million to the Transformation Reserve to fund digital business improvements. 

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: 

 

  1. Note the forecast;

 

a)    Revenue year end position, as at the end of January for the 2016/17 financial year, of a £1.16 million under-spend.

 

b)    Capital year end position for 2016/17 of a £6.64 million under-spend against the re-profiled budget and the changes to the 2016/17 re-profiled budgets detailed in section B.

 

  1. Approve the following changes to the capital programme:

 

Children and Families

 

a)    Increase of £0.30 million in the Schools capital budget, funded by a contribution from the School Catering Revenue budget, to fund future kitchen upgrades.

 

b)    Transfer of £0.66 million from the unallocated Basic Need Grant to the Schools Basic Need budget in 2017/18 to support funding of new classrooms.

 

c)    A new scheme for Dinglewell Junior School funded by the transfer of £0.75 million from the unallocated Basic Need Grant 2017/18.

 

Communities and Infrastructure

 

d)    Increase of £0.14 million in the Highways capital budget, funded from additional £0.06 million of developer and other external contributions to help fund a variety of highway schemes and a revenue contribution of £0.08 million from parking to fund Bus Cameras.

 

e)    Increase the Flood Alleviation capital budget by £0.114 million for the Hucclecote Flood Alleviation Scheme funded from a revenue contribution from the Flood Alleviation revenue budget.

 

f)     Increase the Highways capital budget by £2.23 million, for the A40 Over roundabout scheme funded from LEP approved grant.

 

g)    Increase the Fire and Rescue capital budget by £0.02 million funded by a revenue contribution from Highways for boundary improvements at fire stations.

 

Business Support

 

h)    Increase the Property capital budget by £0.39 million to support work to Shire Hall and the Rural Estates and the Archives capital budget by £0.03 million, funded from a revenue contribution from the Property maintenance revenue budget.

 

i)     Increase the Customer ICT capital budget by £0.012 million for a new Information Asset Register database funded by the Executive Support revenue budgets, and

 

  1. Approve the following transfers to reserves:

 

a)    £0.02 million to the Election Reserve from an underspend in Democratic Services towards the additional work required to support the election in May 2017.

 

b)    £0.44 million to the Transformation Reserve from an underspend in Business Support Services  to fund digital business improvement including the continuation of the customer digital programme, which will improve customer experience and generate  ...  view the full minutes text for item 8.

9.

Strategic Performance Monitoring Report 2016/17 - Quarter 3 pdf icon PDF 179 KB

To provide Cabinet with strategic oversight of the Council’s performance during 2016/17.

Additional documents:

Decision:

Leader of the Council, Cllr Mark Hawthorne, provided cabinet with strategic oversight of the council’s performance during 2016/17.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

  1. Endorse the performance report;
  2. Note the progress made in tracking council priority outcomes; and
  3. Support the actions being taken to address any areas of concern

 

 

Minutes:

Leader of the Council, Cllr Mark Hawthorne, provided cabinet with strategic oversight of the council’s performance during 2016/17.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

  1. Endorse the performance report;
  2. Note the progress made in tracking council priority outcomes; and
  3. Support the actions being taken to address any areas of concern