Issue - meetings

Tendering of Services for Homelessness and People in Vulnerable Circumstances

Meeting: 30/01/2019 - Cabinet (Item 8)

8 Tendering of Services for Homelessness and People in Vulnerable Circumstances pdf icon PDF 147 KB

To seek approval for:

a) The council to act as the lead authority on behalf of public sector organisations in Gloucestershire for the creation of a multi-supplier ‘Open Framework’ Agreement for the provision of services to people in vulnerable circumstances and homeless with complex needs, and,

b) Upon conclusion of the award of the Framework, to use the agreement to award contracts for the provision of Community and Accommodation Based Support Service Contracts.

 

Additional documents:

Decision:

Having considered all of the information, including known proposals, alternative options and reasons for the recommendations, Cabinet noted the report and

 

RESOLVED to: -

 

Cabinet authorises the Director of Public Health to:

 

1.    Develop and conduct an EU compliant competitive tender process with the Council acting as lead authority for the creation of a 4 year multi-supplier ‘Open Framework’ for the delivery of services to people in vulnerable circumstances and homeless with complex needs. The ‘Open Framework’ will be divided into specialist Lots and have a total estimated value of £100M over its term which comprises both the council’s projected value of call off contracts (some which may extend for a longer period than the Framework itself) currently estimated to be in the region of £80M and that of the participating local partners.

 

2.    Conduct the tender on the basis that the specialist Lots will be re-opened:

 

(a)          Annually on each anniversary of the commencement date of the “Open Framework” throughout its term for the admission of new providers who meet the selection criteria; and

 

(b)          At any time during the term of the “Open Framework” in the event that there is a single supplier appointed to one of those specialist Lots who subsequently becomes insolvent or is removed or suspended from the “Open Framework”.

 

3.    Upon the conclusion of the competitive tender process, to appoint the preferred provider(s) to each specialist Lot under the ‘Open Framework’ that have been evaluated as meeting the standards set out in the evaluation criteria subject to any limitation on numbers that may have been provided for in the tender process.

 

4.    Simultaneously conduct with the tender process for the “Open Framework” a tender process for the award by the Council of a number of contracts for the provision of Community and Accommodation Based Support Services each contract being for a term of 7 years comprising an initial term of 3 years with 2 options to extend for a further 2 years in each case, with an estimated aggregated total value of all contracts awarded by the Council of £66.3M.

 

5.    Upon conclusion of the competitive tender processes set out in Recommendation 4 above, to enter into in each case a contract with the preferred provider evaluated as offering the Council best value for money for delivery of each of the services. In the event that a preferred provider is either unable or unwilling to enter into that contract with the Council, then the Director Public Health is authorised to enter into such contract with the next willing highest placed and suitably qualified provider in each case.

 

6.    Use the ‘Open Framework’ Agreement to enter into such call off contracts during the term of the ‘Open Framework’ as are required to meet the Council’s assessed needs for the ‘Open Framework’ services in accordance with the Council’s Constitution. 

 

Minutes:

Cllr Roger Wilson, Cabinet Member for Adult Social Care: Commissioning, sought approval for the Council to act as the lead authority on behalf of public sector organisations in Gloucestershire for the creation of a multi-supplier ‘Open Framework’ Agreement for the provision of services to people in vulnerable circumstances and homeless with complex needs. The proposed framework will allow the council and partners to procure services to meet local needs and provide flexibility to respond to changes in Government legislation and potential funding opportunities. Cllr Wilson advised that the primary aim of the framework was to look after those people living in the most vulnerable circumstances.

 

The 4-year multi-supplier agreement to be divided into specialist ‘lots’ and provide the vehicle by which the council will continue to deliver Community and Accommodation Based Support services following the end of the current contractual arrangements in March 2020. 

 

The total value of the framework over its term was estimated at £100 million. This included both the council spend estimated at £80 million and that of the participating local partners, estimated at £20 million. The estimated £80m council spend included the recommended investment for the Community and Accommodation Based Support services, (at an estimated total value of £66.3 million), with a potential additional £13.7 million to be invested across the framework by the council over its lifetime. 

 

Cllr Wilson informed members that conversations regarding the design and potential use of the open framework by other commissioners were ‘well advanced’, in particular, by Children and Families’ Commissioners.

 

Whilst the estimated investment figures were indicative, they provided the ceiling to the investment to allow them to be made through the Open Framework Agreement over its term. This meant the Council and partners would not be committed to the investment levels stated.

 

Cllr Wilson urged his cabinet colleagues to support the proposals.

 

Having considered all of the information, including known proposals, alternative options and reasons for the recommendations, Cabinet noted the report and

 

RESOLVED to: -

 

Cabinet authorises the Director of Public Health to:

 

1.    Develop and conduct an EU compliant competitive tender process with the Council acting as lead authority for the creation of a 4 year multi-supplier ‘Open Framework’ for the delivery of services to people in vulnerable circumstances and homeless with complex needs. The ‘Open Framework’ will be divided into specialist Lots and have a total estimated value of £100M over its term which comprises both the council’s projected value of call off contracts (some which may extend for a longer period than the Framework itself) currently estimated to be in the region of £80M and that of the participating local partners.

 

2.    Conduct the tender on the basis that the specialist Lots will be re-opened:

 

(a)          Annually on each anniversary of the commencement date of the “Open Framework” throughout its term for the admission of new providers who meet the selection criteria; and

 

(b)          At any time during the term of the “Open Framework” in the event that there is a single supplier  ...  view the full minutes text for item 8